Governance Policies
WE CARE Community Services Limited is registered under the Charities Act and has received its IPC status on 1st December 2006. It is a full member of the National Council of Social Service and is a charity that advocates programmes and services for people and their families who are in recovery from addictions.

Governance Evaluation Checklist
WE CARE makes annual submissions via the Governance Evaluation Checklist through the online Charity Portal (www.charities.gov.sg). The Code of Governance sets out principles and best practices in key areas of governance and management that charities are encouraged to adopt.

Conflict of Interest Policy
The Management of WE CARE has implemented a Conflict of Interest policy based on the NCSS guidelines. All board members and staff have read the policy and signed the declaration form as an acknowledgment of having understood the policy. Board members have also declared conflicts of interest situations.

Data Protection Statement
WE CARE aims to comply with the requirements of the Personal Data Protection Act 2012 (PDPA) and to respect your choices in respect of your personal data.

You may wish to refer to our Data Protection Policy which provides more information about how we collect, use and disclose your personal data. Should you have any feedback or inquiries relating to your personal data, kindly write to our Personal Data Protection Officer at dpo@wecare.org.sg or 11 Jalan Ubi, Block 5, #01-41, Singapore 409074

Whistle-Blowing Policy
WE CARE has put in place a whistle-blowing policy for any employee, or any other stakeholder, who needs to disclose a malpractice or wrongdoing by any employee(s) or management. A designated email whistleblowing@wecare.sg goes to the HR Manager, and the Audit and HR sub-committee chairpersons. The identify of the whistleblower will be kept confidential and will not be disclosed to the public or any party without their explicit consent. WE CARE is committed to protevct the whistleblower from all acts of harassment, retaliation and victimization arisig from making the disclosure in good faith.

Details of the whistle-blowing policy and procedures are published in the Employee Handbook.

Terms of Reference for the Board and its Sub-committees
The role of the Board of Directors is to set a clear vision for the Charity through its mission and objectives. It lays down long-term goals and ensures that adequate resources are allocated to the development and provision of appropriate services and activities.

The establishment of Board Sub-committees is intended to promote greater efficiency and effectiveness of the Board. The specific experience and expertise of individual Board members are utilised in a more focussed manner. The Sub-committees will recommend policies for approval of the Board.

The Human Resource Sub-committee assists the Board to develop and review human resource policies and procedures; review and assist in recruiting new managers; and review the compensation, bonuses and benefits of employees.

The Fundraising Sub-committee assists the Board in developing strategies and tactics for fundraising that will support the financial resources required to realise WE CARE’s vision, mission and service delivery.

The Audit Sub-committee assists the Board in fulfilling its responsibilities for oversight of the quality and integrity of the accounting, auditing and financial reporting of the organisation and of its risk management.

The Board Member Nomination and Election Sub-Committee assists the Board to identify and assess prospective Board members to join the Board.

Details of these Terms of Reference are on file and are given to each Board member at the time of appointment/re-appointment.

Board Nomination/Re-nomination and Appointment/Re-appointment Process
The Nominating Committee is appointed by the Chairman in agreement with the Board of Directors.

The Nomination Committee shall solicit nominations. Self-nominations are accepted. A nomination consists of a brief statement of the nominee’s suitability (maximum one page) and a CV. The Nomination Committee shall consider the list of nominees and provide their input and recommendation for the Board’s approval

Criteria for selection for Candidates include Potential for leadership; Integrity, judgement and acumen; and willingness to devote time and to contribute constructively to Board matters.

Not less than three weeks before a Board meeting, the Chairman of the Nomination Committee provides the Committee's recommendation and the candidate's CV to all the directors. A resolution to appoint the candidate is included in the Board meeting agenda, and is then proposed to the Board. The Board votes on the resolution, and if passed, the resolution is minuted and a letter of appointment is signed by the Chairman and sent to the candidate.

Details of this process are on file and minuted in a Board Meeting of 6 Dec 2022.